Category Archives: Time Saving Tips

Organizing Paper: Because a Pile is Not a File System!

Originally posted as part of the Live Better Friday series, I was reminded these past few weeks that these principles and practices never get old and can never get talked about enough!

Today I wanna talk about paper.  Did the feeling of doom just settle over you as you look at your stacks of mail and randomness?  Fear not, a solution is near, but you may not like what I’m gonna say.

What I will share with you goes for both home and your business, especially if you work from home!  Treat your home office like you would any office space.   Just because you might work from home doesn’t mean you can wing it.

To start, you need to keep VERY FEW papers.  This includes bills, receipts, articles, newspapers, magazines, & notes.  And don’t even get me started on the kids papers.  That’s a whole ‘nother topic!  In our digital age, almost anything you need to look at can be pulled up from a website.   Plus, with a home scanner you can scan your way into digital bliss.  Scan it, file it, and throw the hard copy away!

So, what you do decide to keep, you need a place to put it.  A pile is not a file system!  If you want to keep papers, make a hanging file system and label each file with the topic.  I think in broad categories, like insurance.  In this file I will have insurance policies for the house, the car, the _______.  If you like it teased out more specifically, fine, but don’t over complicate it and get all caught up in the labeling.  Just create a file so you have a place to stick the paper.

I beg you to consider a digital file system and use something like the Neat Receipt scanner by the Neat Co.  It can change your life.  No lie. 

Ok, now go get some coffee and sit here for a while.  I want to talk mail with you.  I will not bore you the details of creating a mail system right now, but I want you to start dealing with the mail.  What I mean by that is I want you to start OPENING the mail everyday, throwing junk out, and have a specific place you put your bills to pay and important papers you need.

Get yourself a shredder and a small trashcan.  From today forward, when you get the mail, deal with it.  If you don’t have time to deal with it today, then leave it in the mailbox.  Getting the mail from the mailbox and putting it in a pile is complicating your life!  Stop doing it. (just in case you’re wondering, yes, I am feeling a little Nanny 911 today.  Some intervention needs to happen here!)

If you keep lots of papers it usually for one of two reasons: 1)You are afraid you can’t or won’t be able to find this information anywhere else ever again and therefore you MUST keep the paper! OR 2)You love information and it makes you feel safe and secure knowing that you have the information:) Either way, the papers will start to take on a life of their own and you will start drowning in them.

So today, I am asking you to take a look around and decide which pile to start tackling.  What can you throw out right away?  What changes can you make to start taming the paper beast?  Don’t even make me come over and do it for you! You won’t like me for it!!

And just in case you needed a little guideline, here is an article (digital of course, and DO NOT print it off!!!!) on how long you should keep papers.

 

Organizing Apps to Help Us Live Better

courtesy of DrScottGraves.com

courtesy of DrScottGraves.com

Not long ago I shared that I have ADD and that I am still an organized person.  I get some help during my work week by taking Vyvanse, an adult ADD drug, and it helps me to stay focused, be less distracted, and not bounce from task to task without finishing anything!

The people over at Shire pharmaceuticals, the makers of Vyvanse, have a terrific newsletter that they send out called UDotheRest.com.  This month featured dozens of apps that help with everyday tasks like staying organized, managing time, and limiting interruptions.  I loved some of the apps so much that I wanted to share a few with you that I think can help all of us whether you have ADD or not.

The descriptors for each app are taken right from the UDotheRest website, but personally, I started using Things and Teux Deaux recently and LOVE them!

 

Evernote app

 

Evernote

While not a new app, if you have never played around with this one, it is totally worth your time.  

Evernote makes it easy to remember things big and small using your computer, your phone, and the Web. Use it to capture your thoughts, ideas, inspiration, and things to remember all in one place. Infinitely useful for anything that’s noteworthy.

Key features

  • Capture photos, text notes, Web pages
  • Easy to organize and add tags
  • Notes are automatically indexed
  • Printed and handwritten text is searchable

Things app

Things

Things is a focused and intuitive task manager that helps you stay on top of the things you have to do. It manages to-do’s, notes, due dates, and projects simply and easily. Use the “Smart Today” list and scheduling feature to make the most out of your day.

Key features

  • Assign and tag priorities
  • Quick entry for capturing ideas
  • Sync with mobile devices
  • Track today’s work and what’s next

This app can help keep you on track and help get your to-do’s done on time. It helps you organize tasks based on due dates and priority. Project feature allows you to break complex projects down into steps.

NotifyMe2 app

NotifyMe

NotifyMe lets you create simple or recurring reminders quickly and easily. Simply launch NotifyMe and start typing. The interface is optimized for quick daily and on-the-go usage so you can manage reminders from anywhere. When a reminder is due, the notification pops up with an alert sound.

Key features

  • Fully cloud-based
  • Reminders are always with you
  • Set pre-alerts
  • Visual and auditory alerts

Teuxdeux app

 

TeuxDeux

If you like making to-do lists, you will probably love TeuxDeux. This bare-bones but visually compelling and highly usable to-do app is browser-based and syncs with your iPhone®. Use it at work/home and then take your to-do’s on the road with the mobile app.

Key features

  • Cross out/delete tasks and reorder tasks
  • Drag-and-drop tasks into different days
  • Keep tasks in the “Someday” section
  • Manage multiple accounts

Syncs remarkably fast. Scheduling a task for a specific day helps create a commitment to do it on that day. The “Someday” list is for everything else. It’s that simple.

{I especially love this one because I am an avid list maker and this is so easy to use!}

In other upcoming posts I will share some educational apps and some home management apps that I think are awesome.  Do you have any apps or programs that help you Live Better?

amyvolk.com

 

 

 

Half Hour Organizing Project #15-Create an Out the Door Container

When it comes to getting organized, it’s often the daily stuff that is the hardest to manage and figure out a system for.  This Out the Door Box is a great way to corral all the little things you need to grab with you when heading out the door.

Things like library books, returns, items you need to take with you, and so on are usually thrown in the front seat of your car!  Using this system keeps it all corralled and your car {and home} clutter free!

Pick the container that fits your use the best.  I featured an soft canvas bin from Bed Bath & Beyond and the other is the large Utility Tote from Thirty One.

Spring Organizing for the Busy Person

We often avoid spring cleaning and organizing because we simply don’t have hours and hours to dedicate to a project. So, year after year we let areas of our home go untouched. This segment of Organize Your Life on The Hampton Roads Show will give you 5 Tips to Organize no matter how busy you are!

These 5 areas can be tackled and organized by the time summer hits and it won’t take you more than 30 minutes at a time to do it!

1. Paper-

Take all paper older than 1 month (with the exception of bills and really important documents) and toss into a box. Tape it shut and write the date on it.

Store it until the end of the year. If you haven’t needed it all year, toss or shred contents.

2. Email-

Take all emails that are older than 2 weeks and move into a “holding” folder in your email.

Give yourself 2-3 months to see if you have needed any of them. If not, then take the plunge and delete them!

*The next 3 projects need a timer set for 30 minutes*

3. Refrigerator & Freezer(s)-

Toss out anything old, expired, & rarely used. If the timer goes off after 30 minutes, quit and schedule another 30 minutes to finish in your calendar.page1image12592 page1image12752page1image12912

In your next 30 minutes, clean refrigerator shelves and drawers with a warm soapy dish towel.

In another 30 minutes, do the same in the freezer.

4. Garage-

Start by tossing out old paint, old chemicals, and anything you can see that is obvious trash to you.

In another 30 minutes, pick one corner to continue the purge and toss process. When your timer goes off, quit! Keep repeating this 30 minute process until the whole garage has been gone through.

5. Closets-

Grab a paper grocery bag or small laundry basket.
For 30 minutes toss anything you don’t want into the bag.

Repeat this process until you have gone through the whole closet. Don’t bounce between different closets-stick to ONE closet until it’s complete.

Once you have finished ONE closet, donate the bags.

You are now ready to organize what’s left! Buy containers, hooks, & shelves and organize it.

page2image9736 page2image9896

How to Do the Laundry: Tested Tips That Work!

deathasmyteacher.blogspot

deathasmyteacher.blogspot

Next to paper, I get asked about laundry more than anything else when it comes to home management.

How do I keep up with it?  How many loads a day/week should I do?  What’s the best way to sort?  Hang stuff?  Fold stuff?

Truth told, no one is immune to the laundry dilemma mainly because every single, solitary day the people in our lives have the nerve to put dirty clothes in a pile laundry basket!

So, several years ago I experimented with doing laundry a variety of ways and came up with Amy’s Golden Rules for Doing the Laundry.  I don’t think it’s that official, but I do swear by it and I’m sharing it with you today.  Now, I’m going to tell you upfront you won’t like it.  I expect that you’ll roll your eyes at me and mutter like, “She’s so unrealistic.  If she only knew what goes on in my house.  Sheesh.  This is a stupid idea.”

And you’d be right to think that because it does sound unrealistic and stupid at first.  But then…

But then you try it for 2 weeks and if you hate it, go back to doing laundry the way you have always done it. Nothing lost. No pain.

So here it is.

Amy’s Golden Rules for Doing Laundry-

Do a load a day. DO NOT have a “laundry” day that takes you five-hours to complete.  Keep it simple with one load each day and have the family put their own pile away.  Throw a load in just before breakfast and dry it in the evening.

Keep ONE  laundry basket in a common area of the house. Don’t have a laundry basket for each family member.  That way it won’t allow you to let it overflow and you will be more apt to do a load a day (Yes, this means getting rid of all the hampers in everyone’s rooms.  Everyone, including toddlers, are capable of bringing their clothes to a common spot if they want them washed).

Number ONE laundry rule:  If the clothes aren’t  in the dirty laundry basket, they don’t get washed.  No exceptions!

Hang  AND fold clothes immediately as you take them out of the dryer.  Don’t move piles of clean laundry to another place to fold them.  This is the number one problem I see in homes…huge piles of either laundry to be folded (now totally wrinkled) or to be put away.

Have a basket to throw all the socks into as they come out of the dryer.  Assign someone in your house the chore of pairing them all up.   You can make this part of your chore chart.  I started paying my kids one dollar for that job when they turned 7.  They still do it!

Purchase one medium basket for each family member in your home.  As you fold clothes, sort into each basket.  Then each person can take their own basket to put their clothes away.  The person pairing the socks can easily put the paired socks into each basket.

With that said, these are some of my favorite laundry ideas and tools to have in your laundry room or area.  Your space will dictate what you can use, but at minimum have a bar to hang things on and 2-3 laundry baskets to put clean clothes in.

laundry-basket-dresser-5

This fabulous laundry stations from Ana White. You build it yourself and it uses regular laundry baskets.  Love it!

laundry sorter with hanging bar

Rolling laundry sorter with a hanging bar.  Solves both issues, can go anywhere and small footprint.  This one is from Costco.

martha stewart hanging bar

Simple under mount bar from Martha Stewart

clothes pull down bar

I have this pull down bar in my laundry room.  My laundry room is narrow and there was no place to put a hanging bar until I discovered this piece.  Mine is not in a cupboard like this one, but just mounted in my laundry room.  It’s my favorite thing in there and so useful!

canvas bins for laundry

fabric bin for laundry

These two types of bins are my personal favorite for folded laundry.  Each person in our family has one for their folded stuff.

laundry room six-cents

Finally, I found this laundry room on the 6 Cents blog.  She does a whole post on her laundry room makeover and I loved it because it showcases how she took a typical laundry space and made it practical, pretty, and functional.  Nothing fancy, but it turned out so cute and you can do the same!

 

 

 

 

The UnPerfect House: Organizing for Real Life

This has been on my heart lately about organizing.

I started my organizing business in 2007 because I thought it would be fun to help people make their homes tidy, uncluttered, and pretty.  Just like the magazines. I had always loved organizing and I was good at it, so what the heck, I could help others and make money doing it.

uber-organized-pantry

When I started out I didn’t really know what I was doing.  I knew how to organize, but doing it for someone else was a whole ‘nother ball game.  There was so much more to it than I ever thought and not one home I worked in (or still work in) ever looks like the magazines when we are done. Why?  Because people actually live there!

When I scour the internet I find some amazing blogs about organizing and pictures that make you drool.  I love my HGTV and Real Simple magazines because they give me inspiration and ideas, but the truth is, when you add kids and dogs and adults with quirky habits and school backpacks and shoes with mud and paper from 10 different sources, well, even organized homes can get messy.

So, what’s been on my heart about organizing is embracing the UnPerfect House.  Not a messy, dirty, cluttered house.  But the lived in, well used, normal house.  These homes have organized systems at the core, but they aren’t picture perfect and they have a few piles, but there is order.

It’s also why I started the Half Hour Organizing Project this year…to give you practical solutions to everyday organizing issues that you can accomplish in 30 minutes or less.  Almost everyone I know can squeeze 30 minutes a week into getting their home in order.

a real cupboard

a real cupboard

My desire for you and me is that we embrace the idea of organizing our homes to serve us, our family, our time, our resources, our life.  Because at the heart of organizing is to simply  bring order to our lives.  Order in turn, brings less stress.  More joy.  I suppose that’s why I have always loved my organizing business tagline: Discover the Joy of a Life Made Simple.

simplified living

When  you think about getting organized, ask yourself, Why?  Why does it matter to you? Why does it remain this elusive thing that we feel like we can never quite accomplish?

Organizing is good for us because it improves our lives by not letting “stuff” rule our time or energy or resources, for that matter.  But it’s not about perfection or magazine worthy outcomes.  It’s about order simply for the sake of living well.

So, here at AmyVolk.com you won’t find picture perfect endings.  You will find ordinary people with ordinary homes finding solutions that help them live well.

What are your thoughts about being organized and the quest to get organized this year?

Be sure to follow me on You Tube for all the latest organizing solutions and on Facebook and Twitter, too!

New Recipe Favorite: Stuffed Chicken Breasts

Remember my quest to cook more and spend less?  Well, so far, so good.  In the process of meal planning and cooking almost every night since the new year started, my family has fallen in love {I guess it’s love} with this one recipe.  It’s from the Everyday Paleo cookbook and while some of her stuff is time consuming because of the chopping and mixing, this one is not.

I have to say, it’s pretty tasty and totally easy.  That, of course, is my favorite part.

Because we are all trying to Live Better {or eat better} I knew I must share this.  This is the third time I have made this and it’s our new family favorite.

baked chicken asparagus

Asparagus-Stuffed Chicken Breasts

16 asparagus stalks

4 boneless skinless chicken breasts, butterflied

4 tablespoons butter or EVOO

1 cup ham steak, cubed

Sea salt and black pepper to tast

1.  Pre heat oven to 350 F

2.  Open up the butterflied chicken breast and place in each breast 1 TBS of butter or EVOO, 4 stalks of asparagus, and some cubed ham {split ham evenly between all chicken breasts.

3.  Pull the two side together to enclose your stuffing and secure with a toothpick.

4.  Sprinkle the outside of the chicken breast with sea salt and pepper to taste.  Place chicken breasts in a glass baking dish lightly greased with EVOO.

5.  Bake 20-25 minutes or until chicken is cooked all the way through.

prep

prep

chicken asparagus

ready to go in the oven

You can either serve this with a salad, another vegetable, a sweet or baked potato, or pasta if you like, but it’s very filling and so delicious!

Organizing Boots

Do you have boots?  Tall boots?  Short boots?  This easy,simple solution is also inexpensive.  Go and have fun with it!

5 Tips for New Year’s Weekend

Happy Weekend!

This feels like a “free” weekend…you know, an extra weekend.  Nothing big planned.  The calm-before-the-storm, so to speak.

And with that, I thought it would help us all to get ahead start on some things around the house.  Not big things.  Little things that can make a big difference.

Do them all or just do one, but they are all simple and won’t take tons of time. So, Happy New Year everyone and may your weekend be restful!

5 Tips to Control Christmas Chaos {Video}

With just 5 days until Christmas, it can feel overwhelming when you look at your list of things still left to do!  Assuming you have bought most of your gifts, here are 5 tips (including two Apps) that will help you get organized and ready in time.  These will also help you next year when too!

If you haven’t bought all your gifts, you still have the weekend and some stores are still guaranteeing Christmas delivery if ordered by Saturday, December 22nd.  

1.  Apps to Organize (receipts & gifts)-

Lemon App (with Lemon.com)

courtesy of Lemon.com

Lemon Wallet allows you to store a digital copy of all of your cards—ID, insurance, loyalty and payment cards—so you can access them whenever you need.
Take a picture of everything in your wallet, and let Lemon create a digital version of it, including Receipts.
• Store your cards in the cloud and always have a backup in case your wallet is lost or stolen
• Make your wallet interactive, with real-time balance updates and transaction details
• Save at retailers with special offers, and connect with brands you love
• Earn merchant rewards, when you scan a payment card
• Personalize and enrich your wallet with great add-ons

Gift List Apps

Gift List App

Better Christmas List-$1.99

The Christmas List-$0.99

Gifts List Manager-$0.99

There are some free ones, but the paid ones seem more robust.
■ Track gift lists per person.
■ Track budgets, amount spent and cost for each person.
■ Keep optional notes for each gift.
■ Easily check off gifts that you’ve purchased.
■ View running totals for monetary levels and budget.

After the show, our producer, Stephanie, showed another app MyWishList.  It’s absolutely incredible and versatile for all year.  It scans UPC codes for items and stores the picture.  Check it out.

MyWishListsApp.com

2. Finish cards and get mailed by Friday!

I used Plaxo this year to get all my contacts in order and reduced them down from 3 sources to this single one!  I love it!

Your address book is full of people who won’t stay still. New jobs, new homes, and new social networks make it difficult to keep track of it all.  Plaxo pulls it together automatically so your address book is always up-to-date, accurate, and ready to go when and where you need it. Because change happens.

3.  Wrap Gifts

*Containerize gifts for each person so that you can see how much you have for each person.

*As you wrap, place back in that container.  Makes it easy to keep track of what is left and also to bring down to tree.

*Wrap a few gifts a day and consider gift bags and pre-wrapped containers to save time.

4.  Buy Stocking Stuffers-

*Don’t over do it!

*Buy consumable or very useful things (tweezers, gum, socks, DVD/CD, restaurant cards, hair ties, Chapstick, candles…)

*Avoid the dollar bins or silly items and toys that you will throw away in a few months.

5.  On Christmas Day-

*Give each person a trash bag to stuff wrapping in

*Once you are done unwrapping, begin to unpackage toys and gifts, getting all the ties, plastic and paper into trash bags.  This gets the clutter out of the main living area.

*For any bows or gift wrap that you can re-use, just gently place in a container or larger bag